All-in-one Conference Management Software

Attendance Tracking, CE/CEU Credit Automation, Badge Printing, and Registration. Starting at $990.

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ct-mobile-apps | Engineerica

Reliable Conference Management Suite

Experience the simplicity and impact of Conference Tracker, your go-to platform for automated attendance tracking, seamless registration, and interactive engagement tools. 

Features

Maximize attendee engagement, simplify event management, and ensure seamless execution with Conference Tracker.

Simplify Registration and Collect Payments Online

Conference Tracker lets attendees register, select sessions, and pay securely through one branded registration page. Supports PayPal, Stripe, and Authorize.net with discount codes, group registration, and automated confirmation emails.

Coordinate Speakers and Build Your Conference Agenda

Manage the full speaker lifecycle from call for proposals to event day. Build your conference agenda with session scheduling, room assignments, and automated speaker notifications.

Run Smooth On-Site Operations from Day One

Coordinate every on-site detail from a single dashboard: staffed check-in desks, self-service kiosks, badge printing stations, room management, real-time attendee counts, and session capacity monitoring.

Cut Check-in Lines with Self-Service Kiosks

Deploy self-service check-in kiosks that let attendees find their name, confirm their registration, and print a badge in seconds. Supports walk-in registration and on-site payment for last-minute attendees.

Verify Session Attendance with QR Badge Scanning

Scan attendee badges at session entrances to record sign-in and sign-out times. Attendance data feeds directly into CEU credit calculations, giving you verified, auditable records without manual tracking.

Maximize Sponsor Visibility and Exhibitor Value

Create tiered sponsorship packages with banner ads, push notifications, video ads before sessions, and sponsored social posts. Manage exhibitor profiles, booth assignments, and appointment scheduling. Exhibitors capture leads on-site using the Conference Leads companion app.

Run Virtual and Hybrid Events from One Platform

Integrate live streaming, virtual exhibit halls, and on-demand session replays into your conference. Track attendance for both in-person and virtual attendees from a unified dashboard, so CE/CEU credits and analytics work the same regardless of how someone attends.

Design Floor Plans and Assign Booths Online

Upload venue layouts and create interactive floor plans with drag-and-drop booth placement. Exhibitors select and reserve booths online. Attendees browse the floor plan on the conference website and mobile app to find exhibitors.

Track Event Attendance in Real Time

Monitor who checked in, which sessions they attended, and how long they stayed. Conference Tracker provides session-level attendance data through badge scanning, self check-in, and real-time dashboards with capacity alerts.

Launch a Branded Conference Website Without Coding

Create a mobile-responsive conference website with speaker bios, session schedules, sponsor logos, venue maps, and embedded registration forms. No coding or design experience required.

Automate CE/CEU Credit Tracking and Compliance Reporting

Set session-specific CE/CEU credit rules, track attendance completion automatically, generate branded certificates, and export accreditation-ready compliance reports for nursing, accounting, chiropractic, and other professional boards.

Turn Any Smartphone into a Badge Scanner

Use any iPhone or Android device as a conference badge scanner. Scan QR codes on attendee badges to record session attendance, verify credentials, and capture lead data. No dedicated scanning hardware required.

Manage Proposals from Submission to Approval

Publish a shareable call for proposals with custom submission forms. Review, score, and approve proposals from a centralized dashboard. Accepted proposals flow directly into your conference agenda and speaker lineup.

Design and Print Professional Badges On Demand

Design conference badges with custom fields, logos, QR codes, and color-coding by attendee role. Print badges on demand at check-in using standard office printers or dedicated badge printers. Reprint lost badges instantly on-site.

Measure Event Success with Actionable Analytics

Track session attendance, measure engagement, and generate stakeholder-ready reports. Export attendance summaries, CE/CEU completion rates, registration data, and ROI metrics in Excel, CSV, or PDF.
conference attendee and conference tracker | Engineerica

Mobile App Companions

The Conference Leads app is a dynamic mobile application for both iOS and Android. It revolutionizes lead capture and management for exhibitors at conferences and events.
 
Conference Attendee is a mobile app that enhances attendees’ event experiences by providing features like live event streams, event programs, sponsor descriptions, speaker bios, interactive maps, and a social network for sharing posts and photos.

Solutions

Discover how Conference Tracker can enhance event planning and management for your industry.

Academic Conferences and Campus Events

Manage research conferences, faculty symposiums, student orientations, and alumni gatherings. Track session attendance, coordinate peer-reviewed proposals, and issue certificates for accredited academic programs.

Association Conferences and Member Events

Plan annual conferences, chapter meetings, and professional development sessions. Automate CE/CEU credits for members, manage exhibitor halls, and track engagement across recurring events year over year.

Government Meetings and Public Sessions

Organize council meetings, public hearings, conferences, and training sessions. Maintain auditable attendance records and generate compliance documentation for public accountability.

Nonprofit Conferences and Community Events

Run fundraising galas, awareness conferences, volunteer workshops, and community outreach events on a limited budget. Conference Tracker starts at $990 with no per-attendee fees.

Corporate Conferences and Internal Summits

Manage large corporate conferences, summits, product launches, and multi-location training programs. Track attendance across teams and generate ROI reports for stakeholders.

Trade Shows, Expos, and Exhibit Halls

Organize exhibitor-driven events with interactive floor plans, booth assignment, sponsor management, and attendee lead retrieval through the Conference Leads companion app. Track booth traffic and exhibitor ROI.

Hear What Our Users Are Saying!

Discover the real-world impact of our solutions through the experiences of our satisfied clients.

rachel-neutzler
We LOVE Conference Tracker! We left them for a year, but got back to them as soon as possible! We love all aspects of Conference Tracker, but the best part is the Support and quick responses. We will be ready to use them again next year for our next event!
Rachel Neutzler
TFMA -Texas Fire Marshals Association
laurie lawler
First time client of Conference Tracker and couldn't be more pleased with the app features and capabilities. Our conference houses over 1400 attendees, all of which were easily scanned into each session and provided professional reports of their attendance.
Laurie Michelle
Maryland Transportation Builders and Materials Association
Misti-Profile-Photo-768x821
Our organization has used Conference Tracker for 4 to 5 conferences so far. We love it! The app tracks attendance, print reports, and keep our attendees engaged. Customer support is excellent!
Misti Nielsen
CCT - Christian Counselors of Texas

Explore for free!

Take a closer look at our cutting-edge solution and see how it redefines industry standards. Schedule your demo today to explore powerful features that address your specific needs.

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Latest Case Study

Learn how the Texas Emergency Management Conference was successfully organised and smoothly implemented.
texas-emergency-conference | Engineerica

Texas Emergency Management Conference

Learn how Texas Emergency Management achieved record turnout with the help of Conference Tracker.

Excellence Since 1994

Celebrating over three decades of innovation, dedication, and success in advancing academic and event management solutions.

A Partnership for Success

Engineerica’s commitment to quality extends beyond our products. Our comprehensive support services and integrations ensure our clients achieve their goals with ease.

Empowering Organizations

Since 1994, Engineerica has been at the forefront of developing advanced management systems to enhance everyone’s success.

Turn Events into Experiences

We redefined event management, offering seamless integration of attendance tracking and lead retrieval to ensure every event is a success.

FAQ

You can find all the pages related to Conference Tracker that could be helpful by clicking on the link provided.
What is Conference Tracker?

Conference Tracker is a cloud-based conference management software platform built by Engineerica, a company that has served the education and events industry since 1994. It provides organizations with a single system to plan, run, and report on conferences, conventions, CE/CEU sessions, workshops, seminars, trade shows, summits, symposiums, and expos of any size.

What sets Conference Tracker apart from other conference management platforms is its simplicity, price, and native CE/CEU credit automation. The system calculates credits based on configurable attendance rules, generates branded certificates, and exports accreditation-ready compliance reports that satisfy licensing boards in healthcare, education, accounting, and other regulated fields. Most competing platforms require third-party integrations or manual tracking to handle continuing education credits at this level.

Beyond CE/CEU management, Conference Tracker covers the full event lifecycle: online registration with integrated payment processing, badge design and on-demand printing, session-level attendance tracking through mobile badge scanning and self-check-in kiosks, speaker and agenda management, real-time event analytics, interactive floor plans, and exhibitor lead retrieval through the companion Conference Leads app. Attendees engage through the Conference Attendee app, which supports live polling, social feeds, and personalized schedules. Virtual and hybrid events are supported with streaming integration and unified attendance data.

Conference Tracker is used by professional associations, healthcare organizations, universities, nonprofits, enterprises, and government bodies. Pricing starts at $990, making it accessible to organizations that need enterprise-grade conference management tools without enterprise-level costs.

How does this system work?

Conference Tracker consists of two parts: the attendance tracking device, which is an Apple iPod touch, iPad, iPhone or Android device running the Conference Tracker app, and the web-based Conference Tracker software. The former is used to collect the attendance data, while the latter is used to set up the system and to generate the attendance reports.

How is the attendance data transferred from the device to the web-based application?

The attendance data is transferred from the Apple or Android device to the server via the Internet either via a standard Wi-Fi connection or via a 4G if you have a device with 4G enabled.

What if I do not have an Internet Connection at the conference site?

The system can still work without an Internet connection at the conference site. The Apple and Android devices can collect attendance data without the need for the Internet. All you need is to use an Internet connection before the conference to set up your devices (i.e. download conference data to them) and after the conference to transfer the attendance data to the server.

Note that while the system will work without the Internet connection at the conference site, having such connection will be helpful as it enables syncing the devices during the conference. This is specially useful if you allow walk-in registration as it will enable the devices to get the latest attendees’ data.

Can I use my own iPhone / iPad / Android devices?

Absolutely! You may use your own Apple devices or Android devices to collect the attendance data. You will need to download the conference attendance app, which is available for free via the Apple App Store and Google Play Store.

What does the Conference Tracker App do?

The app converts your Apple device (iPod touch, iPad, or iPhone) or Android device into a portable device for recording your conference attendance. After downloading your conference attendance data from the Conference Tracker server, the app will allow you to track attendance by simply scanning attendees’ badges. The app will send the attendance data back to the server so you can view attendance reports online.

Where is the Conference Tracker software hosted?

The software is hosted on the Amazon cloud and is offered as a service. You do not need to buy new computers or servers and there is no need to install software and databases on your computers. All you need is a web browser.

How can our attendees get their attendance certificates?

You can either print and distribute the certificates or have Conference Tracker email them as a PDF attachment for attendees to print.

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